I need a freelance developer

We need a simple peice of software to make reporting status in our chairty more simple. The software needs to be web based and very easy to use. We have various deaprtments in a big building who we wnat to report their status each day using a simple RAG system. They should recieve a reminder email in the morning asking them to report their stauts. They should be able to either reply to the email or click a link to tick a red, amber or green tickbox. If ticking red or amber they should be able to fill in a small text field explaining why red or amber. The link/email should pre-contain their name/department. The manager should then be able to log into a dashboard and see the stautus of the building based on reds, ambers and greens. Some smaller other features are required such as being able to mark out of office for people on holiday and perhaps even historical records of daily status.