Virtual Assistant (part-time or full-time)

Boutique recruitment agency is seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you are expected to assist with day-to-day tasks and assistance of numerous operations tasks as outlined below and deliver high-quality work under minimum supervision. This is a great long-term/indefinite opportunity for a professional, resourceful and dedicated assistant. It starts out as a part-time role and could remain as such or could become a full-time role, depending on your preference, performance and success rate. Job Description – Including but not limited to: • Assist with day-to-day tasks • Maintain Applicant Tracking System (ATS) • Manage contact lists • Edit job specifications • Job Board Maintenance: Post job openings to job boards, remove filled jobs; Research niche job boards, etc. • Research and organize data (phone numbers, e-mail addresses, etc.) • Respond to e-mails and phone calls • Follow-up calls as directed • Complete word processing tasks such as Resume formatting, etc. • Schedule (zoom) video-appointments for interviews • Manage and maintain calendars • Conduct reference checks (primarily via e-mail) • Thorough note-taking of all activities • Thorough follow-up on any outstanding tasks as assigned • In the future, possibly train and supervise other administrative staff • Other duties as assigned Optional, if experienced or interest in learning: • Assist with sourcing and recruiting qualified candidates for job openings (training will be provided) • Experience in Marketing, web design (specifically WordPress), SEO or social media a plus but not required For candidates ultimately interested in a full-time role, the following tasks would apply in addition to the above tasks: • Phone calls to candidates and company prospects • Assist with sourcing and recruiting qualified candidates for job openings (training will be provided) Requirements: • Reliable high-speed Internet connection; (already have or ability to obtain a) U.S. Phone number with unlimited calls and text capabilities; Skype and (free) Zoom account. • Significant experience of working as a Virtual Assistant or other relevant position • Excellent English communication skills, both orally and written; Strong phone٫ email and instant messaging communication skills; Excellent people skills • Entrepreneurial spirit, high energy, results-oriented, motivated, hardworking, drive to succeed • Good practical experience with online calendars and scheduling • Reliable and adept at problem solving • Well rounded, creative, resourceful, detail-oriented • Advanced online research skills • Ability to work in a fast-paced environment; Excellent organizational and time management skills and ability to multi-task • Significant experience with current technologies٫ like desktop sharing٫ cloud services, VoIP, and communication tools like Skype and Zoom • Advanced Word and intermediate Excel skills • Decent typing speed (preferably 50+ WpM) With your response, please provide the following: • Please indicate all day & time ranges (in PST) you’d be able to work or any days & times you would "not" be able to work. • If possible, please provide a audio/voice sample of a recruiting or recruitment-business related sales script (either made-up or from a script you find on the internet). What we’re looking for is to gauge your phone demeanor, etc.